With 3D event management software, the stress of staging is a thing of the past
Essential for organizing a show, fair, theater, exhibition, or opening, in short, for events in all their forms, 3D software is becoming a must-have. It helps prevent possible omissions and overlooks of small details.
It is the only way for lighting designers as well as those involved in stage setup, in short, the show providers, to leave nothing to chance. Furthermore, they can get a first idea of the realization to determine what needs improvement. With the predominant role of digital technology in our daily lives, technology is no longer just meant to make our lives easier.
Indeed, it also resets our clocks regarding how we conceive our social environment, including events. Fortunately, thanks to technological advances, there are now programs that provide real added value. Such is the case with 3D simulation software for events.
Why use 3D software for preparing and designing events
3D event software is a way to previsualize, in virtual reality and with a rendering that is as enjoyable as it is precise, the configuration of an event. To give just one example, the layout of tables, the buffet, and chairs. But of course, the benefit of using it does not stop there. Well ahead of the event taking place, one can have a photo-realistic immersion of the venue. If you are a professional, your clients will certainly appreciate this cutting-edge design that proves to be very effective. This has a significant impact on the simplification of marketing your services.
Simplified planning and customization
The main advantages also lie in planning itself and the customization of floor plans to scale. Through various tools, it is even possible to estimate the return on investment for the entire team. The intuitive nature of the software makes it easier to select furniture styles and arrange them from what is available in the object library. One can also define the dance floor and spaces to allocate for any animations, considering exits in the room. Loading and unloading zones, rigging points, and electrical connections are all elements planners need to be aware of.
The ability to make changes on time
Apart from all that, having 3D software is also a way to simplify collaboration between clients and organizers on the best ways to agree on different configurations. A realistic view of floor plans gives an idea about logistics organization. With 3D event software, you can make necessary adjustments during this planning phase. In summary, 3D event software allows the possibility of bird’s eye visualization, virtually visiting the floor plan.
It is also worth noting that creating a floor plan is essential for a clear layout to facilitate final visualization before the big day. Thus, you minimize the margin of error and multiply your chances of fully satisfying your clients with the organization.
Examples of event software to make your tasks easier
Mastering the creation of events such as a show is now within almost everyone’s reach. Yet, meticulous technical preparation is expected, thought out in every detail. This is now possible with 3D event software.
Vectorworks Spotlight 3D software for every phase of preparations
It allows for managing the structure, the decor, the lighting, the video, and the visual rendering of a single project. Moreover, it enables file sharing to simplify co-organization and collective planning. It integrates a spreadsheet, manages databases, and its interface is customizable. Vectorworks allows the creation of straight or curved light bridges, is equipped with a video screen, and includes 3D characters. One can even get an idea about the stage curtains.
It is also possible to automatically place seats. Its graphic calculation functions serve to evaluate volumes and areas, lengths, and perimeters, etc.
A very realistic visualization
Furthermore, the rendering will be 3D, cinema 4D, will have reflections, shadows, and realistic textures, allowing a visualization of photo-realistic images. Among the color palettes available: Rosco color, GAM, LEE Filter, etc. (non-exhaustive list). Vectorworks Spotlight is designed for event providers in entertainment and combines lighting and video techniques, stage design, etc. This software boasts a gigantic library of over 10,000 items and a wide choice of import/export options including DXF & DWG, Sketchup, PDF, Artlantis, Cinema 4D, KML, 3DS, ESP Vision, Quicktime VR, Lightwright, Export Métré, and many others.
3D Event Designer software
Due to its impeccable rendering, it is the flagship software for many event providers. It offers a 2D, 3D view on any connected device (tablet, MAC or PC computer, iPad, Smartphone). No need to download an application or software. The time-saving is such that you can create floor plans and room layouts in just a few minutes on any computer device with a connection.
This software can switch from one language to another (French, German, Spanish) so that you don’t miss out on an international opportunity. 3D Event Designer also offers a wide range of templates that you can select and propose to your clients. Another of its features is to allow design with real inventory.
You can also upload real photos for an even more realistic visualization. This can include decor items, guests, logos, etc. Colors and dimensions are naturally adjustable to the style desired by the client.
A simplified collaboration
To communicate with your team and be on the same page, a notes option is available in the 2D and 3D views. As for the client, make collaboration easy by sending them the floor plan for a virtual tour. This is an excellent way to build their trust. Lastly, you can print images of the floor plan and share via email or any other means all information regarding the project.
